Executive Assistant to the CEO at AppMagic

We are currently seeking an Executive Assistant on behalf of AppMagic, Inc. to support their CEO in a variety of business and personal tasks.

AppMagic is a user-friendly, powerful tool designed to explore the mobile app market. With access to data on 14 million apps and 4.6 million publishers, AppMagic empowers developers, marketers, and publishers to gain a competitive edge, uncover innovations, and drive revenue growth. The platform simplifies complex data into actionable insights through an intuitive interface. Key features include 18 market research tools, 500+ tags for precise data selection, a library of 150+ million creatives for UA improvement, and a curated collection of IAP monetization strategies and expert commentary in the LiveOps Calendar.

It's a perfect match for you if:

• You’re a natural at staying organized and making things run smoothly. You love juggling multiple tasks while keeping everything on track, from managing schedules to assisting with personal tasks.
• You’re tech-savvy and enjoy using technology to optimize workflows. You’re comfortable with various software, and love exploring new tools to make life easier.
• You’re comfortable taking on diverse responsibilities, whether it's handling family-related logistics, or diving into research tasks.
• You bring a calm, grounded energy to any situation. You’re someone who can stay composed under pressure and quickly find solutions, no matter the challenge.

Your role:

Tasks distribution: 70% business / 30% personal

• Provide seamless day-to-day support across both professional and personal tasks, ensuring everything runs smoothly for the CEO.
• Handle travel arrangements for the CEO and their family – from booking flights to coordinating accommodations and creating smooth travel itineraries.
• Take charge of conference prep, from scheduling meetings to gathering relevant info on attendees, ensuring everything is organized and runs without a hitch.
• Conduct research on various topics, finding solutions to both business and personal challenges for the CEO.
• Handle documents, agreements, and other sensitive materials with discretion and care.
• Be the go-between for the CEO and employees, business partners, and external contacts, ensuring clear and professional exchanges.
• Help resolve issues with key platforms and tools, ensuring everything works smoothly.
• Assist with home-related tasks, including managing contractors and ensuring repairs are done to the highest standards.

How your daily tasks might look like:

• An important online conference is planned for next week. You’ll assist your boss by scheduling the event, preparing all necessary materials, and researching attendees to gather key information, ensuring everything is ready for a seamless and successful experience.
• The CEO’s apartment in Georgia needs some renovation while they’re away for a couple of months. You’ll take charge of the planning process, research local contractors, organize timelines, and ensure the updates are completed to perfection, keeping the CEO informed with progress reports along the way.
• A new task tracker tool has been launched, and it’s a game-changer. You’ll research how to integrate it seamlessly with the CRM, ensuring the team can boost productivity and stay on top of all tasks.
• Family time is important, and there’s a special New Year celebration to attend. You’ll handle everything, from arranging transportation to organizing the celebration, making sure everything is perfect and leaving your boss free to enjoy a stress-free and memorable time with their loved ones.

The person who is right for this role is someone who:

• Has 3+ years of experience as an Executive Assistant [or in a similar role, such as Business Assistant, Operations Specialist, or Project Manager].
• Is tech-savvy, with a preference for experience in IT.
• Is fluent in English (C1-C2 level).
• Has native fluency in Russian (a huge advantage).
• Is eager to cultivate a career path within operations, with the potential to grow into a Chief Operating Officer (COO) role.