Accounting and Invoicing Specialist

Who We're Looking For:

We are seeking a highly organized and detail-oriented Accounting and Invoicing Specialist to manage invoicing processes, maintain accurate financial records, and assist with day-to-day accounting tasks. The ideal candidate will be proficient in accounting software, have a strong understanding of billing cycles, and demonstrate excellent communication skills to interact with clients, vendors, and internal teams.

Key Responsibilities:

Invoice Preparation & Management:

• Prepare and issue accurate invoices based on contracts, purchase orders, and service agreements.
• Ensure timely billing and follow up on overdue invoices.
• Reconcile invoices against purchase orders, contracts, or other agreements to ensure accuracy.
• Process credit memos and adjust invoices as needed.

Accounts Receivable:

• Monitor accounts receivable aging reports and work with clients on overdue payments.
• Work with clients to resolve billing discrepancies and disputes.
• Apply payments to accounts, ensuring accurate posting in accounting systems.
• Track and manage payment terms to ensure prompt collections.

General Accounting Support:

• Assist with general ledger entries and ensure that all invoices are properly recorded in the accounting system.
• Reconcile accounts, including accounts receivable and accounts payable.
• Support month-end and year-end close processes as required.
• Assist in preparing financial reports, including balance sheets and income statements.

Compliance & Documentation:

• Ensure that all invoicing practices are compliant with company policies, industry standards, and legal regulations.
• Maintain accurate and organized records of invoices, payments, and financial transactions.
• Prepare audit documentation and assist with external audits as needed.

Customer Service:

• Provide excellent service to internal and external stakeholders regarding billing inquiries.
• Collaborate with other departments, including Sales and Customer Service, to resolve any invoicing or payment-related issues.

Reporting & Analysis:

• Generate regular invoicing and accounts receivable reports to provide insights on cash flow and outstanding balances.
• Identify trends in payment delays and work to streamline invoicing and collections processes.

Requirements

Education:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field (preferred).
• Relevant certifications (e.g., CPA, AAT) may be an advantage.

Experience:

• Minimum 2-3 years of experience in accounting, invoicing, or finance-related roles.
• Experience using accounting software (e.g., QuickBooks, Xero, SAP) and Microsoft Office Suite (especially Excel).

Skills & Competencies:

• Strong understanding of accounting principles, invoicing processes, and financial reporting.
• Excellent attention to detail and accuracy in data entry and record-keeping.
• Strong communication skills, both written and verbal.
• Ability to handle sensitive and confidential financial information with discretion.
• Strong organizational and time management skills with the ability to manage multiple tasks.
• Problem-solving skills and ability to resolve discrepancies efficiently.

Work Environment:

• Remote work from any location in the British Virgin Islands area (depending on company policy).
• The vacancy will be a good fit for residents of the BVI
• Occasional overtime may be required during peak periods (e.g., month-end, quarter-end).