Office Assistant/Clerk

Japan International Cooperation Agency (JICA) is seeking candidates for the position of Office Assistant/Clerk (1 year outsourcing contract with possible prolongation).

This position as Office Assistant/Clerk is based in Tashkent and covers mainly 4 duties: 1) Receptionist, 2) PR assistant, 3) Health Administrator (HA)* assistant, 4) General Affairs / Accounting assistant. The candidate is required multi-tasked logistical skill and communication skill to smoothly complete instructed tasks and is expected have a positive and proactive attitude to assist persons mainly in charge of the above 4 duties.

Since the division of duties within the office and your assignment would change in the future, so your duty may change accordingly. However, this position offers a career development opportunity as a receptionist and logistical specialist.

Primary responsibilities are:

1. Receptionist: warmly welcome guests with smiles, accept and transfer the telephone calls accurately, call outside when the other staff ask, serve a cup of tea to guest (in case of the Tea lady absence), etc.
2. PR assistant: update and edit the website regularly, post articles on JICA SNS (mainly Facebook), , work with the PR team to come up with and implement new strategies for better PR, collect articles about JICA on mass media and share with colleagues, etc.
3. HA assistant: arrange appointment with clinics and hospitals for medical check up and treatment of JICA related persons (Japanese staff, local staff, JICA experts and volunteers etc) , accompany to clinics and hospital, provide interpretation / translation, business trip to regions to assist HA.
4. General Affairs/Accounting assistant: draft simple procurement and payment documents, simple administrative documents (greeting letter, appointment request etc.), coordinating drivers/office car schedule, booking meeting rooms, copy documents and scan to PDF, send documents domestically or internationally by courier service (DHL etc), arrange office recreation (welcome /farewell parties etc.), input date in the system etc..
5. Others: to be assigned by supervisors

Education

Bachelor's degree.

Professional requirements

• Ability to work collaboratively with teams as constructive team member.
• Excellent and effective written and verbal communication skills in English.
• Excellent proficiency in English, Russian and Uzbek languages
• Willingness to learn and understand the Japanese culture and business manner
• Good proficiency with Microsoft software (e.g., Word, Excel, Teams, Outlook, PowerPoint, and SharePoint)
• Experience of working in different cultures and the multicultural environment is a plus.
• Be a citizen of the Republic of Uzbekistan (possessing more than one citizenship is also acceptable as long as being a citizen of the Republic of Uzbekistan).
• No criminal records
• More than 3 years of experience in similar jobs is preferable.