Virtual Assistant to the CEO

Job Overview:
We are looking for a reliable and organized Virtual Assistant to support the CEO of an IT Analytics and AI company.

This role will involve monitoring emails, performing various administrative tasks, light bookkeeping, preparing invoices, monitoring timesheets, and assisting with the administrative side of marketing tasks. The ideal candidate will have strong proficiency in Excel formulas, Microsoft Outlook, and Office 365, along with excellent communication skills and attention to detail. You must be self-motivated and capable of working remotely.

Key Responsibilities:

• Monitor and manage the CEO’s emails, ensuring timely responses and efficient email organization.
• Handle general administrative tasks, such as scheduling meetings, managing calendars, document preparation, and data entry.
• Assist with light bookkeeping, including recording transactions and reconciling accounts.
• Prepare and send invoices to clients, ensuring accuracy and adherence to deadlines.
• Track and monitor employee timesheets, ensuring timely and accurate submissions.
• Support marketing efforts with administrative tasks, such as updating client databases, coordinating email campaigns, and tracking marketing performance.
• Utilize advanced Excel formulas (e.g., VLOOKUP, Pivot Tables, IF statements) for financial reporting, analysis, and task tracking.
• Use Microsoft Outlook and Office 365 to manage communications, task lists, and document organization effectively.

Requirements:

• Proficient in written and spoken English with excellent communication skills.
• Strong proficiency in Microsoft Outlook and Office 365, particularly Excel, Word, and PowerPoint.
• Expertise in Excel formulas (e.g., VLOOKUP, Pivot Tables, IF statements) is a must.
• Experience in light bookkeeping, invoice preparation, and timesheet management.
• Ability to assist with administrative aspects of marketing tasks, such as managing client lists, campaign tracking, and reporting.
• Strong organizational skills, attention to detail, and time-management abilities.
• Ability to work independently and manage tasks remotely with minimal supervision.

Preferred Qualifications:

• Prior experience as a Virtual Assistant, Executive Assistant, or in a similar role, particularly in an IT or tech environment.
• Experience supporting C-level executives or business leaders in fast-paced environments.
• Familiarity with IT analytics, AI, or tech-related marketing is a plus.

Work Schedule:

• Remote position with flexible hours, but must be available to respond to the CEO’s needs promptly.

If you’re a proactive, detail-oriented professional with strong administrative and technical skills, and you’re looking to support a forward-thinking CEO in the IT Analytics and AI industry, we encourage you to apply.