Document Controller / Assistant to the Construction Director

Unique project Tbilisi Hills Golf & Residences is looking for an experienced

Document Controller/Assistant to the Construction Director

Location: Krtsanisi District Area, Tbilisi, Georgia

ABOUT US:

Our team develops the largest unique real estate project in Tbilisi, which has no analogues in the Caucasus region. The project covers 331 hectares of land able to host 10,000 residents, includes exclusive land plots and premium apartments with spectacular views from a bird's eye view, and also an 18-hole European Top100 golf course and fine dining restaurant with a terrace. The complex will include various recreational and leisure facilities, a 5-star brand hotel and a leisure club.

Tbilisi Hills is getting track and is the FIABCI-Georgia National Prix d’Excellence Awards 2022 Gold Winner in the category "Energy Efficient and Green Projects". We are an ambitious and committed team and our ultimate goal is the greenest and most desired living area in Tbilisi (https://tbilisihills.com).

POSITION PROFILE:

The Document Controller/Assistant to the Construction Director is crucial in ensuring the smooth and efficient management of construction project documentation within the Company. Working closely with the Construction Director, this role involves organizing, maintaining, and controlling various project-related documents, facilitating effective communication and supporting administrative tasks within the construction department.

WHAT WILL YOU BE DOING?

Document management:

· Establish and maintain an efficient document control system to handle project documentation

· Receive, distribute and track all project documents, including drawings, specifications, contracts, correspondence and reports

· Organize and maintain both physical and electronic document filing systems, ensuring easy retrieval and accessibility

· Regularly update and maintain document registers, logs and databases

Communication and collaboration:

· Facilitate effective communication and information flow among project teams, residents, contractors and suppliers

· Provide training and guidance to project personnel on document control procedures, systems and best practices

· Coordinate meetings, prepare agendas, take minutes and distribute meeting materials to relevant parties

Administrative support:

· Assist the Construction Director in day-to-day administrative tasks, including, managing calendars and handling correspondence

· Assist in the coordination and scheduling of meetings, including taking meeting minutes and distributing them to relevant stakeholders

· Perform general administrative tasks, such as filing, data entry and office supply management

SKILLS AND EXPERIENCE REQUIRED:

· Bachelor's degree in a relevant field. Additional education in administration or related fields is a plus

· Proven experience as a Document Controller within the construction or engineering sector. Experience as an administrative assistant or in a similar role, preferably in the construction industry

· Proficient in MS Office Suite

· English language skills

· Excellent organizational and time management skills

· Strong communication and interpersonal skills

· Accuracy and attention to details

WHAT DO WE OFFER?

· Competitive salary

· Opportunity to contribute to landmark project

· Working experience in an international company

· Friendly multicultural community and supportive team

· Healthy and pleasant work environment with tons of fresh air around

· Opportunity to learn and play golf free of charge at our 18-hole golf course

· Complex and office are located next to Krtsanisi district

Please write “Document Controller/Assistant to the Construction Director” in the subject field of the application email.

Only short-listed candidates will be contacted

AN OPPORTUNITY NOT TO BE MISSED

APPLY TODAY!