Executive Assistant

Part-time Junior Executive Assistant to a US-based real estate investor and consultant, Bernard Clevens

Bernard Clevens is a real estate investor and consultant based in Melbourne, Florida, with extensive experience in commercial real estate transactions. He is currently an Associate Director at Eyzenberg & Company, where he focuses on helping clients secure debt and equity solutions for real estate projects.

Alongside this successful career, he founded and operates Thematic Capital Group, a consulting firm that managed $22 million in acquisitions and supported nearly 50 clients with financial modeling, due diligence, and asset management, where he needs a great and detail-oriented Executive Assistant.

His education and professional history highlight his expertise in investment strategies, capital markets, and advisory services.

Bernard is looking for a self-driven, proactive, and detail-oriented Part-time Executive Assistant. If you want to work beside a visionary-minded person and you want to gain experience in a high-growth company, apply now!

What you will do:

• Book business meetings & manage Bernard’s calendar.
• Keep track of email responses and follow-ups.
• Organize information across various platforms (e.g., Monday.com and Excel).
• Conduct research on various topics.
• Prepare reports (e.g., from LoopNet, CoStar).
• Handle data entry, filing, and document management (e.g., DocuSign).
• Coordinate emails, follow-ups, and meeting invites.
• Provide personal assistance (around 30% of the tasks, while 70% are business-related).
• Update website content (texts and photos).
• Other possible tasks based on Bernard’s needs.

Requirements:

• Excellent written & spoken English skills.
• Proactiveness and a strong willingness to help.
• Strong self-reliance.
• Experience with Google Workspace tools.
• Organizational skills: you know exactly how to organize not only your work and personal time and don't want any minute to go to waste, but you are a natural organizer who can bring the chaotic life of another person to the ideal structure.
• Positive attitude towards life & other people - you're a super polite, clear, easy-to-work-with person, who radiates enthusiastic energy and can motivate others in the team.
• Excellent attention to detail – you should be the person who cares about every small detail and the one who checks for the mistakes of others.
• Be a tech-friendly person - you can easily learn how to use new systems and tools.
• Very strong communication skills - you can easily deliver the message that needs to be told via text and find an approach to anyone, you are not afraid of communicating with strangers.
• Critical thinking - you can conduct research and identify key pain points.

Not necessary but will be a big plus:

• Previous experience as an Executive Assistant.

Working hours:

To make sure you overlap with Bernard, we’ll need you to work 4 hours a day, overlapping with Eastern Standard Time (you may check the time difference via the link).

What we offer:

• Part-time job (4 working hours per day, Monday-Friday). We support your desire to combine this job with studies, however, we will not consider candidates planning to combine several jobs.
• Remote work. You may be located in almost any country or city, just need a good Internet connection, a computer to work from, and the opportunity to adjust your working schedule to have overlapping hours with the team.
• Grow your skills and career in a supportive and fast-paced environment.
• Growth opportunity. Play a key role in assisting Bernard can also give you great visibility and opportunity to grow inside his company in the future.
• Quick selection process.

Application deadline: 10th of December, 2024.

Please note that the later you apply - the more intensive your selection process will be, for example, you will have less time for the test assignment, etc.

Selection process:

1. Fill in the application form - attach your CV
2. Complete the Test Assignment;
3. Have a Zoom Interview with Hire5 Recruiter;
4. Have a Zoom Interview with Bernard,

Get hired!