Personal Assistant to the COO at Pinely

We are currently seeking a Personal Assistant on behalf of Pinely to help the COO and his family with various business and personal tasks. The COO splits his time between Spain, Russia, and Cyprus, so he needs strong support for his travel plans. He prefers a lively work environment, handling high-pressure situations with quick thinking and smart decisions. The Personal Assistant will be key in keeping everything running smoothly for his busy lifestyle.

Pinely is an algorithmic trading firm that operates without client or external investor capital. With offices in Singapore, Cyprus, and the Netherlands, we leverage our proprietary research and ultra-low latency technology to trade on the world’s financial markets. The team consists of top-tier researchers and technologists committed to pushing the boundaries of trading strategies, primarily focused on High Frequency Trading (HFT) algorithms.

We’re a good match if you:

• Thrive with minimal supervision and know when to take the initiative.
• Your attention to detail is finely tuned, ensuring nothing slips through the cracks.
• Can balance personal and work responsibilities without missing a beat.
• Communicate effectively and can gently guide your boss to stay focused on priorities.
• Are calm, thoughtful, and adaptable, ready to tackle any situation that arises.
• Take the lead in identifying challenges and suggesting practical solutions.
• Excel in communication and foster positive connections with everyone you interact with.

Your role:

Task distribution: 80% personal, 20% business.*

*Over time, this might shift more toward business-related tasks, while personal tasks will probably stay about the same.

1. Provide daily support by managing both personal and work-related activities, including handling errands and keeping your boss's life organized.
2. Coordinate extensive travel arrangements for the COO and their family, covering transportation, accommodations, itineraries, and essential documents like visas.
3. Monitor finances by budgeting and tracking expenses.
4. Assist in planning and organizing events for the COO and his family.
5. Take care of personal errands and help streamline daily life as needed.
6. Organize and manage the COO’s calendar to ensure meetings, appointments, and daily tasks run efficiently.
7. Keep communication flowing between your boss, employees, business partners, and other contacts to ensure everyone is on the same page.
8. Prepare agendas, document meeting notes, and follow up on action items to maintain clarity and progress.
9. Stay proactive with assigned tasks, utilizing reminders and progress tracking to keep everything on schedule.

What your typical day might look like:

• Your boss is off on a business trip to Shanghai for a few days, and there's a necessary property viewing in Thailand that he can't attend. You’ll step in and fly over to handle it on his behalf, ensuring everything is taken care of!
• The COO's inbox is a bit chaotic, and you'll have the chance to unleash your organizing skills to tidy it up and create some order. Sounds easy, right?
• Get ready for an Expense Tracking Call! You'll help the COO sort through bills and payments, making sure everything runs smoothly.
• Your boss’s son has a birthday next month! You’ll get to plan an unforgettable celebration just for him. Whether it's a day at a trampoline park or a cozy backyard party, you’ll take care of the activities, decorations, and treats to make his special day memorable.

You’re the ideal candidate if:

1. You have 3-5 years of experience as a personal assistant, especially in small companies or startups.
2. You speak English fluently (C1/C2), and knowing Spanish is a big plus.
3. You have experience with travel support, making travel arrangements and handling logistics.
4. You’re comfortable using technology and can easily work with digital tools to get things done.

Yamm agency is exclusively hiring for this position, so no applications on the side of the client will be considered :)