Human Resources Officer

Department: Human Resources (HR)

Duty station: Bishkek, Kyrgyzstan

Report to: Associate Director HR

Deadline: Open until filled

UCA Background:

The University of Central Asia (UCA) was founded in 2000 as a private, not for profit, secular university through an International Treaty signed by the Presidents of Tajikistan, Kyrgyzstan and Kazakhstan, and His Highness the Aga Khan; ratified by their respective parliaments, and registered with the United Nations. The Presidents are the Patrons of the University and His Highness is the Chancellor. UCA’s mission is to promote the social and economic development of Central Asia, particularly its mountain communities, by offering an internationally recognised standard of higher education, and enabling the peoples of the region to preserve their rich cultural heritage as assets for the future. UCA brings with it the broader commitment and partnership of the Aga Khan Development Network. For more information: www.ucentralasia.org

Summary of Position and Key Responsibilities

HR Officer provides support in the various human resource functions, which include recruitment, staffing, development, performance monitoring and employee counseling, as well as takes lead in day to day HR Administration, logistical and operational services.

Main Duties and Responsibilities

• Conduct administration, updating, and technical improvement of national staff personnel filling database, registration, and reposting activities and processes across the board;
• Maintain HR database on a day-to-day basis, including appropriateness and correctness of information in it;
• Coordinate/provide technical/logistical support to Regional HR Team in general, particularly in recruitment, personnel administration, compensation and benefits, and staff relations;
• Assist staffs in completing HR Documents/Forms/formalities appropriately; including the ones related to employee recruitment, exit, etc.;
• Recruiting staff - this includes developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates;
• Check documents and consolidate information on leave applications and leave balances
• Implementing and follow-up activities which allows entry level access, related to staff hiring, in-boarding, and exit processes, for individuals directly associated with UCA such as assignments and recording of employee ID, induction process and probationary process;
• Developing an induction programme for new employees;
• Act as the focal point to interface with internal clients on day-to-day personnel administration, staff relations, benefits, and recruitment matters in close consultation with the supervisor;
• Carry out the technical implementation of modifying and disseminating of the employee contact list, organigram, flowcharts, HR templates, Job Descriptions (ToRs), certificates and HR forms;
• Developing and implementing policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management;
• Provide operational assistance in drafting official documents such as contracts, orders, reports, letters, etc., using the approved templates;
• Administering payroll process and maintaining employee records;
• Other tasks related to the core responsibilities and duties of this position, as assigned by the supervisor;
• Substitute Associate HR Director when it necessary;

Required Qualifications and Experience

• Minimum of Bachelor’s degree in a relevant field;
• At least 2 years of work experience at a similar job;
• Good conversational and written English (upper-intermediate)
• Understanding and practical knowledge of employment law;
• Familiar with MS Office applications and organizational software;
• Has good interpersonal and communication skills and attention to details, is fast paced, responsive, anticipative, organized, systematic;
• Experience of handling sensitive information, using discretion and confidentiality;

How to apply

Ready to join our team? We kindly invite you to submit your application for this position by clicking the Apply button on this page. To facilitate a smooth application process, please create an account on our website. Be assured that the account setup and application steps are straightforward.

Applications will be reviewed when received. Early applications are strongly encouraged.