Executive Assistant to the Dean

CVs are acceptable in English only

Job Title: Executive Assistant to the Dean of SCSM

Division: Academic

Department: SCSM

The position reports to: Dean of SCSM (supervisor: SCSM Administrative Manager)

Job Purpose Summary:

The Executive Assistant supports the School of Computer Science and Mathematics and assists the Dean with developing policies and procedures and preparing technical documents.

Key responsibilities and Duties:

• Assist the Dean in daily operations;
• Receive visitors, advise students if necessary, explain academic policies, etc;
• Assist in the organization of vents, seminars, conferences, and workshops.

Responsibility also includes ordering and setting up refreshments;

• Communicate with Executive staff, other KIMEP employees, administrative support staff, and outside people regarding meetings.
• Coordinate and make all travel arrangements and car reservations for the Dean;
• Assists the Dean with special projects and development of procedures and processes to support efficient operations;
• Respond to e-mail messages from students and inform the Dean daily;
• Coordinate office activities and appointment schedules and calendars, arrange meetings,

Develop and recommend office procedures and systems, ensure smooth office operations;

• Process payment invoices and prepare expense reports and budgets;
• Independently respond to letters and general correspondence of a routine nature;
• Update and maintain data associated with academic assessment procedures.
• Attend meetings as requested and prepare minutes.
• Assist in the preparation of technical reports.
• Performs other duties as might be assigned by the Dean.

Minimum Qualifications:

• Bachelor's degree in a relevant field from a recognized university;
• Strong interpersonal communication skills with diverse populations such as staff, students, parents, and faculty;
• Excellent writing and oral communication skills in English and Russian;
• Experience using spreadsheets, charts, and a variety of computer software to format, compose, and present statistical data and reports, including researching, formatting, assessing, and preparing data for reports and other materials;
• Good computer skills;
• Punctual, flexible, customer-oriented.

Desirable Qualifications:

• One experience in education administration, counseling, or other relevant fields;
• Previous administrative experience at higher education institutions.

Deadline for submission of applications/resumes is September 19, 2024 inclusive or open until filled