Logistics Administrator

KEY DUTIES AND TASKS

• Dealing with loading instruction processes and checking transportation documents for smooth logistics operations.
• Preparing and sending tracing reports to main customers upon request.
• Control vehicle stock and prepare inventory reports.

• Communicating with Customs Vendors to arrange the customs clearance of new vehicles. Preparing all documents for customs clearance
• Update all vehicle logistics related information in timely manner and distribute to related parties.

• Processing all logistics related paperwork with customers and suppliers.
• Preparation of Daily/Weekly/Monthly logistics reports.
• Coordination with sales team for order execution and dispatches.
• Coordination with dealers and customers for the payments.
• Communicate and work closely with other departments.
• Filing of all vehicle sales/ logistics related documentation.
• Following up with dealers on all outstanding documentation and payments & tasks.
• Preparation/updating of contracts related to logistics operations area.
• Answering calls and emails of dealers and other vendors.
• Receiving/checking/inputting vehicle receiving reports and transport damages reimbursement procedure.
• ERP system input for all department related documents.
• General Administration.

• Support Division colleagues with work upon request. Other tasks requested by Management.

REQUIRED SKILLS AND QUALIFICATIONS

• Ability to work on own initiative as a member of the team
• Friendly disposition; personality as important as having the ability to do the job
• Good skill to use Microsoft excel and data management on it.
• Basic English and Good Russian verbal and written skills
• Experience of system data input
• Previous experience of accounting area will be an advantage
• Graduate with approx. 2 years of work experience