Coordinator of Continuing Education Centre

Department: School of Professional and Continuing Education (SPCE)
Reports to: Country Head of Kyrgyzstan
Duty station: Osh, Kyrgyzstan
Deadline: Open until filled

UCA Background:

The University of Central Asia (UCA) was founded in 2000 as a private, not for profit, secular university through an International Treaty signed by the Presidents of Tajikistan, Kyrgyzstan and Kazakhstan, and His Highness the Aga Khan; ratified by their respective parliaments, and registered with the United Nations. The Presidents are the Patrons of the University and His Highness is the Chancellor. UCA’s mission is to promote the social and economic development of Central Asia, particularly its mountain communities, by offering an internationally recognised standard of higher education, and enabling the peoples of the region to preserve their rich cultural heritage as assets for the future. UCA brings with it the broader commitment and partnership of the Aga Khan Development Network. For more information: www.ucentralasia.org

Summary of Position and Key Responsibilities

The School of Professional and Continuing Education (SPCE) is seeking a Coordinator for its Continuing Education Centre in Osh, who will coordinate, organize and oversee successful implementation of educational and project activities, as well as provide administrative management and monitoring support.

Main Duties and Responsibilities

• Providing leadership and control over the organization of educational and methodical work on programs of professional and continuing education and outreach activities at SPCE Continuing Education Center.
• Leading the implementation and improvement of the quality assurance system of the educational process.
• Facilitating coordination and control of teachers. Monitoring the implementation of the schedule of the educational process.
• Approving class schedules and examinations for all SPCE programs.
• Coordinating the activities of all educational areas on licensing, certification and accreditation of educational courses and programs in the relevant state bodies.
• Controlling the optimal distribution of academic load among staff.
• Ensuring compliance with legal regulations and financial policies and procedures in the organization and conduct of the educational process, the preparation of contracts with students of SPCE.
• Ensuring the timely preparation of the established reporting documentation for academic work and final documents for approval by the Programme management office.
• Assisting in the development and/or improvement of routines, tools or systems for monitoring evaluation, accountability, and learning, as feasible and required
• Cooperating with state and municipal authorities, enterprises, institutions and organizations on educational issues.
• Approving and is responsible for part of the remuneration of part-time instructors, for the quality of teaching and is responsible for the MAA evaluation.
• Controlling over the work of the library on the formation of funds of literature to ensure the educational process;
• Being in charge of administration of financial issues with the relevant SPCE units of CEU in Osh;
• Organizing and administering issues related to premises, logistics, communications, equipment, procurement with the relevant departments.
• Working with partner organizations of UCA.
• Travelling to the regions and to foreign countries in order to fulfill official duties as necessary.
• Creating a healthy and friendly faculty, able to proactively solve emerging problems.

Duties related to project implementation

• Coordinate timely implementation of all project’s aspects with particular emphasis, specific activities described in the project document.
• Ensure adherence to administrative, project management and financial rules and regulations.
• Coordinate project procurement and logistics activities with UCA CAO
• Coordinate additional programme procurement and logistics activities with SPCE Naryn and Bishkek LC admin team.
• Prepare reports for projects and jointly implemented activities.
• Promote scholarship programme and provide support during awareness campaign, application and admission processes.
• Prepare the required documentations of the selected applicants for travel and study at SPCE, provide orientations and follow up on progress of the students on scholarships.
• Look for investment opportunity to match with SPCE students’ business projects and launch fundraising activities if necessary.
• Support information and dissemination activities and advocate for the CEU program among the key stakeholders; provide marketing tools according with marking and branding policy of UCA and donor.
• Liaise with loan institutions, donors and other international organization to provide grants or loan for successful graduates.

Required Qualifications and Experience

• An undergraduate degree, preferably in Education or Business Administration.
• A minimum of 5 years of experience in academic setting and/or in project/program management.
• Management and leadership skills, ability to build support and promote the SPCEs CEU in Osh.
• Excellent knowledge and Report Writing Skills in English, knowledge of Kyrgyz and Russian is an advantage.
• Excellent interpersonal communication skill and skills in Information technology: office 365.

How to Apply

Ready to join our team? We kindly invite you to submit your application for this position by clicking the Apply button on this page. To facilitate a smooth application process, please create an account on our website. Be assured that the account setup and application steps are straightforward.

Applications will be reviewed when received. Early applications are strongly encouraged.

Candidates from the founding countries of UCA: Kyrgyzstan, Tajikistan, and Kazakhstan are encouraged to apply for the position.

Only shortlisted candidates will be contacted.

Review other job vacancies at: https://ucentralasia.org/career-opportunitie